Three  Rivers  Waldorf  School 

Policies  and  Procedures

 

Introduction

The school has recorded policies and procedures since its very beginning. They have always been available in a parent handbook format to guide parents in sending their children to Three Rivers Waldorf School. Throughout our early history, there have been pushes furthering the work in this realm. Early Board President, Ruth Davis made one such effort. Policies and procedures are necessary in a mature school throughout all its areas. Great efforts were recently made by the whole school community during the 2008-2009 school year, to further compile, record and professionalize our policies and procedures for the current time. We are grateful for the vision of the Davis/Kenow family regarding this work, and for the grant from them that has made this most recent work possible.

Review

Most all of the included policies and procedures are listed in draft form. The review and approval process for each committee and body is and will be continuous in the life of the school. It is being built into the review and timeline process of each body and committee of the school. Transposing, updating and creating will keep the school’s policies and procedures current and fluid. These policies and procedures represent the beginning. More will be posted periodically as they are developed, reviewed and/or formatted. Please be patient with the process. If you do not see a policy or procedure posted on this site addressing a certain subject and have a question about it; please contact the school administration at 608-782-8774 or threeriversschool@charter.net.

Posting

These policies and procedures have been placed in an accessible format, on the school’s website, so that community members can refer to them as necessary. This format will also facilitate a simple updating process, as necessary.  There is a master index of all included documents at the beginning of the posting. It notes the policy, procedure, or form name, the category and the number or letter of the document, the body of origin of the document, the date the document was last reviewed, what body or committee needs to review changes, a spot to note when the review was completed and what related documents there are.

Categories, Numbering/Lettering

Each policy, procedure or form is separated into categories based on their realm of origin in the school. These are the categories the policies and procedures have been divided into:  Faculty (Fac), Council (Cnc), Board (Brd), Finance Committee or Business Office (Bus), Human Resources Committee (HR), Enrollment Office (Enr), Development Committee (Dev), Events Marketing and Enrollment Committee (EME), Parent Association (PA), and Facilities or Caretaker (Faci). Each policy is assigned a number, each procedure, a letter. Forms relating to policies or procedures receive the category heading and a form number.

Writing New Policies/Procedures

There is a section of the index with definitions of policies and of procedures. In addition there are worksheets for both types of document and blank templates for you to use in creating new policies and procedures. Your body or committee must approve the new document. Next you must get approval from your committee’s mandating group, and any other groups or committees who would be impacted by the new policy or procedure. Please use the prompt questions on the website policy and procedure index to guide you in this process. When this process is complete then the new policy or procedure and any necessary supporting documents can be properly proofread, numbered, and posted on the website.

 ----------------------------------------------------

Faculty  Policy  &  Procedure

 

Curriculum and Assessment

Healthy Class-size

Conflict Resolution

Clothing

Probationary Period

Discipline Policy

Disiplinary Procedures

 

Council Policy & Procedure 

 

Research Policy

Research Request Procedure

Research Investigator's Statement & Instructor's Approval Form

 

 

Board  of  Directors

Policy  &  Procedure

 

Board of Directors Handbook

 

Finance  Committee  and

Business  Office

Policy  &  Procedure

 

Reduced Price Hot Lunch Policy

Reduced Price Hot Lunch Procedure

Sibling Discount

Budget Procedure Guidelines

Tuition Adjustment

Order Of Business Office Discounts 

Payroll

Payment Plan

Employee Tuition Remission

Payroll Timesheet Due Dates 2009-2010

Month-End & Year-End Checklists

Tuition Contract 2009-2010

Restricted Funds 2009-2010

Payroll Blank Timesheets

Contribution Receipt

 

Human  Resources  Committee

Policy  &  Procedure

 

Staff Intentions

Staff Intentions Form

Paid Time Off

Employee Misconduct

Substitute Staff, definition & pay

Employee Exit Interview

Employee Exit Interview Form

 

Enrollment  Office

Policy  &  Procedure 

 

Enrollment Procedure (in process)

Enrollment Procedure Form (in process)

 

Development  Committee

Policy  &  Procedure

 

in process

 

Events  Marketing  and

Enrollment  Committee

Policy  &  Procedure

 

Volunteer Use of Aftercare

Idea Approval for Develoment or Enrollment Marketing Events Committees

Appeals, Donations & Solicitations

Community Coffees Procedure

Project Planning Form for Develoment or Enrollment Marketing Events Committees

 

Parent  Association

Policy  &  Procedure

 

Duties of Parent Association Officers

Parent Association Election Procedure

Parent Association Elections

Parent Association Meetings

Parent Association Blog

Parent Association Finance

Parent Association Fundraisers

Parent Association Policy & Procedures Review

Parent Association Volunteer Recognition Policy

Parent Association Volunteer Recognition Procedure

 

Facilities  and  Caretaker

Policy  &  Procedure

 

Donation Acceptance Policy

Donations Acceptance Procedure

Buildings Rentals Policy

Buildings Rentals Procedure

Door Keys

Building Safety & Security Procedures

Maintanence Requests

Maintanance Request Form

Physical Changes Policy

Physical Changes Procedure

Rental Agreement & Application

 

----------------------------------------------------

 

Policy and Procedure Definitions

Policy Worksheet

Procedure Worksheet

Policy Template

Procedure Template